Society of Diagnostic Medical Sonography
The Learning Activity Planner is responsible for the development and implementation of assigned SDMS learning activities (including, but not limited to: face-to-face meetings, synchronous and asynchronous e-learning, etc.) which are designed to maintain, improve, or enhance the knowledge, skills, and professional performance of: (1) diagnostic medical sonographers, (2) sonography managers, (3) sonography educators and clinical instructors, (4) sonography researchers, (5) sonography students, and (6) SDMS volunteer leadership. In conjunction with SDMS volunteers, the Learning Activity Planner will ensure compliance with continuing medical education (CME) activity standards.
ESSENTIAL FUNCTIONS/RESPONSIBILITIES Provide excellent customer service to SDMS members and volunteers, industry vendors, and the public. Work in partnership with SDMS staff, leadership, and faculty to develop and implement assigned learning activities. Plan and implement the SDMS Annual Conference. Plan and implement learning activities (e.g., SDMS Webinar Series). Ensure compliance with SDMS CME Policies and Procedures. Develop and maintain written policies and procedures for all duties. Ensure databases are complete, up-to-date, and accurate. Provide support to supervisor and committees/task forces, as needed.
EXAMPLES OF DUTIES & RESPONSIBILITIES ANNUAL CONFERENCE Work with Conference Management Committee (CMC) to identify course topics and faculty. Establish timelines and coordinate faculty selection, scheduling, and other meeting processes. Work with Communications & Marketing Department in development of print/email promotional materials. Manage annual conference databases to ensure data is complete, up-to-date, and accurate. Manage the processing of attendee registrations and exhibitor applications. Plan and provide onsite implementation of the SDMS Annual Conference including coordination with hotel, meeting facility, catering, exhibit management, audiovisual, and destination management companies. Provide onsite coordination for registrants, CMC, exhibitors, faculty, and staff. Track and report on key event metrics (e.g., attendance, evaluation data, expenses/revenue, etc.). Prepare proposed annual budget and monitor compliance with approved budget. Negotiate contracts as well as build relationships with faculty, hotels, convention centers, and visitor bureaus. Coordinate travel arrangements for SDMS Annual Conference faculty.
LEARNING ACTIVITIES Identify and develop instructional strategies, instructional materials, and technology that support learning. Coordinate faculty selection, scheduling, recording, etc. for SDMS live/recorded webinars and other learning activities. Research and apply new learning and delivery methods to current and future learning activities. Develop and maintain faculty and staff processes for webinars and other learning activities. Work with Communications & Marketing Department in development of print/email promotional materials. Manage webinar activities on website and in SDMS CME Management System database in accordance with the SDMS CME Policies and Procedures and ensuring data is complete, up-to-date, and accurate. Prepare proposed annual budget and monitor compliance with approved budget. OTHER Coordinate meeting space for SDMS Board and other meetings. Provide support to assigned committees and task forces. Perform other duties as assigned by supervisor or Senior Staff.
QUALIFICATIONS EDUCATION/CERTIFICATIONS Bachelor’s degree required. Certified Meeting Planner (CMP) required. Certified Association Executive (CAE) preferred. EXPERIENCE Three or more years experience planning and implementing meetings with 1,000 to 2,000 participants, including an exhibit hall/trade show. Three or more years of adult learning and educational project/content development. Two or more years planning and implementing webinars or other e-learning programs. Two or more years of association or non-profit experience, preferred healthcare related association.
DEMONSTRATION OF SKILLS AND ABILITIES Exceptional internal and external customer service skills. Strong communication skills with proficiency in developing written communications; ability to communicate in an open and honest manner. Ability to function independently. Excellent organizational skills and attention to detail. Ability to handle multiple tasks and respond to changing priorities. Strong computer skills including use of the Internet, webinar software (e.g., GoToMeetings, WebEx, etc.), Adobe Acrobat, and Microsoft Office applications; knowledge of, or interest in, new learning delivery technologies.
PHYSICAL REQUIREMENTS The employee must be physically capable of carrying out all assigned duties, including but not limited to: Normal office activities Ability to lift up to 25 lbs TRAVEL The employee must be willing to travel to various meetings, including but not limited to the SDMS Annual Conference each year. Estimated total travel days per year: 15